Articles of Association

 

Chapter 1: General Provisions

 

Article 1 (Name)

This society is called the Asian Society for Sport Convergence Sciences (hereinafter referred to as ASCS).

 

Article 2 (Purpose)

The purpose of this society is to contribute to the development of Asian sport science and sport practice and the promotion of sports and sport culture in Asia by promoting research unique to sport science’s sub-disciplines and the convergence research between sub-disciplines and interdisciplinary fields.

 

Article 3 (Location)

The society’s headquarters is located in Cheonan-si (Asan-si), Korea, and the secretariat may be located in other regions if necessary.

 

Chapter 2 Business

Article 4 (Business)

To achieve the above-mentioned objectives, this society conducts projects in the following areas:

① Basic and applied research and convergence research on sports

② Research presentations and lectures on sports

③ Academic exchanges and strengthening ties with international sports academic organizations

④ Advice, suggestion, and cooperation with the state, related organizations, and sports-related organizations

⑤ Collection and review of research papers on sports conducted by the state and various related organizations

⑥ Publication of sports books

⑦ Deliberation and accreditation of sports facilities and organizations

⑧ Publication and distribution of academic journals and newsletters

⑨ Provision of support and suggestions for sports promotion

⑩ Business related to education and training in the field of sports

 

Chapter 3 Membership

Article 5 (Types of Members and Qualifications)

① The members of this society must agree to its purpose and submit the prescribed membership form to obtain acceptance from the board of directors. They can be divided into the following categories: regular, associate, honorary, sponsorship, institutional, special, and lifelong.

1. Regular member: A lifelong member. They have a bachelor’s degree or higher in sports science or a related field from a university or have been recognized as having equivalent qualifications by the board of directors.

2. Associate member: A person who is studying sports science or a related course at a university or a person recognized as pursuing an equivalent qualification by the board members..

3. Honorary member: A person who has outstanding achievements in sports science or achievement related to the purpose of this society.

4. Sponsorship members: Individuals or organizations who greatly support and donate to this society.

5. Institutional member: Academic and research organizations that agree with the purpose of this society and contribute to the business.

6. Special member: An individual or group regarded by the board of directors as an organization that agrees with the purpose of this society.

7. Lifelong member: An individual who has been registered as a regular member for three consecutive years and has paid the lifelong membership fee.

② Those who fall under the following categories can join as a lifelong member even if they are not regular members who have been registered with this society for more than three years:

1. Executives and subcommittee members of the society

2. Full-time university professors or higher

 

Article 6 (Rights of Members)

① All members can participate in events hosted and approved by this society.

② Regular members can exercise their right to speak and vote at the general meeting.

 

Article 7 (Obligation of Members)

The members of this society have the following obligations:

① They must pay various membership fees determined by this society.

② They must abide by the articles of association and various regulations.

③ They must comply with matters decided by this society.

 

Article 8 (Members’ Citation and Discipline)

① Citation: A commendation or a plaque of appreciation may be awarded by the board of directors to members, related parties, and organizations who have contributed to the development of this society.

② Disciplinary action: When a member of this society violates the purpose of this society or causes damage to the honor or prestige, expulsion, suspension of qualifications, or warning may be given based on the resolution of the board of directors.

③ Disqualification: Those who do not pay dues for the previous year automatically lose their qualifications.

 

Chapter 4 Executives

Article 9 (Types of Executives)

This society has the following officers:

① Directors: 25 people

② Auditor: 2 people

 

Article 10 (Term of office of executives)

① The term of office of the officers is two years, but they may be reappointed.

② The president of this society may be reappointed.

③ Even if the term of office is terminated, an executive shall execute their duties until a successor is appointed.

④ In the event of a vacancy for an executive officer position before term end, a successor shall be appointed at the general meeting, and the term of office shall be the remainder of the predecessor’s.

 

Article 11 (Election and Dismissal of Executives)

① All executives are elected from among regular members.

② The president is elected by the standing board.

③ Executives can be appointed by the recommendation of the president and It must be reported to the general meeting..

④ Auditors are elected by oral election at the general meeting, and both auditors cannot be replaced at the same time.

⑤ The dismissal of an executive before the term of office shall be subject to a resolution of the standing board of directors.

 

Article 12 (Duties of Executives)

① The president represents the society, oversees its affairs, convenes meetings, and become a chairperson of the executive committee..

② The vice president assists the president, and the senior vice president acts on behalf of the president in their absence.

③ Directors constitute the board of directors and deliberate on matters related to the execution of business affairs.

 

Article 13 (Duties of Auditor)

Auditors perform the following duties:

① They appreciate the status of this society.

② They audit the operation of the board of directors and matters related to its business

③ They are responsible for making a statement at the general meeting or to the board of directors about the property situation of this society or matters related to any business of the general meeting or the board of directors.

④ They sign and seal the minutes of the general meeting and the board of directors.

 

Chapter 5 General Meeting

Article 14 (Composition and Classification of General Assembly)

① The general meeting is composed of regular members, and the chairman of the general meeting is the president.

② The general meeting is divided into an ordinary general meeting and an extraordinary general meeting.

 

Article 15 (Ordinary General Meeting)

The ordinary general meeting is convened by the president once a year.

 

Article 16 (Extraordinary General Meeting)

The extraordinary general meeting is held by the president in response to the convening request of two-thirds or more of the directors or a majority of the regular members.

 

Article 17 (Convocation and Procedure of General Meeting)

① The regular general meeting must be notified one month in advance, and the extraordinary general meeting must be notified by two weeks in advance.

② The general meeting can be held offline or online depending on necessity and circumstance.

 

Article 18 (Opening of General Meeting and Quorum for Decision-Making)

① Unless otherwise stipulated in the articles of incorporation, the general meeting opens with the attendance of one-tenth of the full membership, and resolutions are made in presence of a majority of the active members.

② Regular members who cannot attend the meeting may delegate their attendance and voting rights to the president or other regular members.

③ The number of people that a regular member can represent is limited to one, and the agent must submit a document proving the representation to the president.

 

Chapter 6 Board of Directors

Article 19 (Composition of the Board of Directors and the Standing Board)

The board of directors is composed of the president, vice president, and directors (including the standing board), and the president convenes them and acts as the chairperson.

 

Article 20 (Consciousness and Quorum for Resolutions of the Board of Directors)

The board of directors makes decisions in the presence of one-fifth of the total directors and the consent of a majority of the directors present, and in case of a tie, the chairperson makes the final decision. Moreover, a director unable to attend a meeting may delegate their attendance and voting rights to the chairperson.

 

Article 21 (Convocation of the Board of Directors)

① The board of directors consists of a regular board of directors and a temporary board of directors.

② Regular board of directors meetings are held once a year, while temporary board of directors meetings are convened by the president as he deems necessary or at the request of at least one-third of the directors.

 

Article 22 (Functions of the Board of Directors)

The board of directors performs various functions in the following matters:

① Recommendation by the society

② Business plan and operation of the society

③ The budget and settlement of accounts of the society

④ The enactment of the regulations of the society

⑤ The establishment of a branch

⑥ Matters delegated to them in the general meeting

⑦ Matters authorized by the board of directors according to the articles of incorporation

⑧ Other matters deemed important for the society

 

Chapter 7 Executive Committee

Article 23 (Composition of the Executive Committee)

① The executive committee consists of the president, vice president, and executive board members.

② The chairman of the executive committee shall be the president.

③ The honorary chairman and standing advisors may attend the executive committee and voice their opinions.

 

Article 24 (Functions of the Executive Committee)

① The executive committee of the society performs the following functions:

1. Recommendation and election of the president of the society

2. Establishment of the long-term development plan of the society and business plan for the fiscal year

3. Preparation of budget and settlement of accounts

4. Overseeing of matters concerning membership registration

5. Approval of honorary members and special members

6. Discipline and rewards for members

7. Matters concerning the agenda to be referred to the board of directors

8. Matters concerning the establishment of an expert committee or subcommittee

9. Matters authorized by the executive committee according to the articles of association.

10. Matters delegated to them by the general meeting and the board of directors

11. Other important matters related to the activities of the society

② If there is an urgent agenda that makes it difficult to convene the board of directors, the agenda must be decided by the executive committee and ratified by the board of directors.

 

Article 25 (Convocation of Executive Committee)

The executive committee is convened by the president when the president deems it necessary.

 

Article 26 (Quorum for Decision-making of Executive Committee)

The executive committee is established with the attendance of at least one-third of executive board members, and resolutions are made with the consent of a majority of the attending executive board members. However, board members unable to attend the meeting may delegate their attendance and voting rights to the chairperson.

 

Article 27 (Obligation of Executive Committee to Attend)

If executive board members do not attend for more than one-third of the year without prior notice to the executive committee, their qualifications will be automatically terminated. This fact must be conveyed to the dismissed director via e-mail or in writing.

 

Chapter 8 Branch Society and Committee

Article 28 (Establishment of Branches)

This society can establish branch offices by country or province.

 

Article 29 (Rules of Branch Society)

The establishment and closing of the rules of the branch society must be approved by the executive committee.

 

Article 30 (Members of Branch Society)

The branch society is composed of members from the region concerned.

 

Article 31 (Establishment of Various Committees)

This society may establish various committees necessary to effectively carry out the project.

 

Chapter 9 Secretariat

Article 32 (Secretariat)

① The society may establish a secretariat under the responsibility of the president to promote various projects.

② Matters concerning the organization (original) of the secretariat shall be stipulated in separate regulations.

 

Chapter 10 Publication of Journal and Review of Papers

Article 33 (Principle)

① In principle, the journal of this society should be published at least three times a year. Accordingly, it is published three times every year in April, August, and December.

② Research papers of society members can be published in the journal after going through the review process.

 

Article 34 (Paper Review)

① Papers published in the journal must be reviewed by the review committee.

② The editorial committee consists of two experts.

③ The operation of the review committee and the review procedure shall be in accordance with the separate “Paper Review Regulations.”

 

Chapter 11 Property and Accounting

Article 35 (Financial)

① The expenses of this meeting shall be the following:

1. Annual fee, lifetime membership fee, and board fee

2. Income from business or property

3. Contributions from groups or members

② The membership fee collected from members is determined by the executive committee.

 

Article 36 (Fiscal Year)

The fiscal year of this society shall commence on January 1 and end on December 31 of the same year.

 

Article 37 (Budget and Settlement)

① Annual revenue and expenditure budget and business plan are subject to the deliberation of the standing board and resolution of the general meeting.

② To add or revise the established budget, it is possible through deliberation by the standing board and must be ratified by the general meeting.

③ The settlement of revenues and expenditures for each year must be audited before the general meeting and then ratified by the general meeting.

 

Article 38 (Management of Property)

The property of this society is managed by the president after the resolution of the executive committee.

 

Chapter 12 Supplement

Article 39 (Dissolution)

In the case of dissolution of this society, it must be done by a resolution of at least two-thirds of the regular members.

 

Article 40 (Amendment of Articles of Incorporation)

To amend the articles of association of this society, the approval of at least two-thirds of the total number of directors and the resolution of the general meeting are required.

 

Article 41 (Enforcement Bylaws)

Detailed matters necessary for the implementation of these articles of incorporation shall be determined by the standing board and approved by the general meeting.

 

Addendum

The enforcement of these articles of incorporation shall come into effect from October 30, 2019, after the resolution of the general meeting.